ESCA SUMMER EDUCATIONAL CONFERENCE │ JUNE 28 - JULY 1, 2026 │ FAIRMONT BANFF SPRINGS, BANFF, CANADA
EXHIBITORS
EXHIBITORS
Hello Exhibitor!
Exhibiting at the Summer Educational Conference offers a prime opportunity to showcase your products and services to industry leaders. With key decision-makers gathered in one place, you’ll gain direct access to a highly engaged audience. The show floor serves as the central hub each morning and during breaks, maximizing your visibility and interaction. Plus, as an exhibitor, you’ll have the unique opportunity to deliver a 30-second presentation to the entire audience — ensuring your message stands out. It’s a cost-effective way to boost your brand exposure and make meaningful connections.
Exhibit Format & Features
For 2026, the Summer Educational Conference will feature tabletop exhibit booths.
Included in the 8×10 booth package
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One (1) 6’ draped table
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Two (2) chairs
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Pipe and drape, back wall, and side rails
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Standard WiFi
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Company name listed on event website
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Company logo included in pre-event messaging
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Opportunity to provide one (1) item for the attendee bag
Important Information for 2026:
Exhibitors are responsible for providing their own backdrop graphics, signage, and display materials.
Exposure Beyond the Show Floor
Exhibitors receive visibility beyond their tabletop presence, including:
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Listing on the official exhibitor page
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Inclusion in digital event materials
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Recognition on select onsite signage
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30-second video in the break slides
This added exposure ensures your brand is seen before, during, and after the conference.
Pricing
$1,800
Move-in & Move-out Information
Move-in: Sunday, June 28, 2026, 8:00 AM – 5:00 PM
Exhibit Hours:
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Monday, June 29: Morning & break periods
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Tuesday, June 30: Morning & break periods
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Wednesday, July 1: Morning & break periods
(Exact exhibit hours will be shared closer to the event.)
Move-out: Wednesday, July 1, 2026, 12:00 PM – 7:00 PM
Exhibitor Information Form
Please complete the form to submit your event details for the 2026 ESCA Summer Educational Conference.
Use this form to provide:
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Booth shipment information
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Break slide content for conference breaks
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Shipping needs requiring customs support
If you are shipping booth materials to Banff, please indicate that in the form so ESCA can connect you with ConsultExpo, our official customs broker.
Deadline: Break slide materials are due by Friday, June 12, 2026.
ConsultExpo Customs Clearance and Shipping Information for Exhibitors Sending Materials
ConsultExpo Inc. has been selected as the official Customs Broker and will be pleased to assist with the customs clearance of your display material, one-way or round-trip to Banff, Canada. Please complete the ConsultExpo Order Form and Canada Customs Invoice and return them to ConsultExpo prior to shipping your materials to Canada so they may review for customs accuracy. Once ConsultExpo receives your completed forms, they will provide a quote for the services requested customs and or shipping, if the quote is accepted, they will proceed.
COURIER SHIPMENT TIPS** If shipping via a courier such as FedEx, UPS, or DHL you will still require customs clearance services therefore please complete the ConsultExpo PDF Order Form and Canada Customs Invoice and return to ConsultExpo along with your carrier’s name and tracking number.
For all Customs or Shipping inquiries, please contact ConsultExpo:
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Contact: Stefanie Lane, Western Operations Manager
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Office: 514-482-8886 ext. 9
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Cell Number: 778-229-3075
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Email: stefaniel@consultexpoinc.com
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Website: www.consultexpoinc.com
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Forms: www.consultexpoinc.com/forms/
Who can exhibit at the Summer Educational Conference?
Exhibiting is open to companies offering products and services relevant to the event and exhibition industry.
What are the benefits of exhibiting?
Exhibitors gain direct access to industry leaders, dedicated show floor time each morning and during breaks, a 30-second video in the break slides, brand exposure through our website, digital materials, onsite signage, and listing on the exhibitor page.
How do I get a booth?
Please pick your booth during the registration process. Register here.
What is included in the exhibitor package?
Included in the 8×10 booth package
- One (1) 6’ draped table
- Two (2) chairs
- Pipe and drape, back wall, and side rails
Standard wifi - Company name listed on event website
Company logo included in pre-event messaging - Opportunity to provide one (1) item for the attendee bag
See all the information on the Exhibitors page.
When and where do exhibitors set up?
Move In: Sunday, June 28, 2026, 8:00 AM – 5:00 PM
Exhibit Hours:
-
Monday, June 29: Morning & break periods
-
Tuesday, June 30: Morning & break periods
-
Wednesday, July 1: Morning & break periods
(Exact exhibit hours will be shared closer to the event.)
Move out: Wednesday, July 1, 2026, 12:00 PM – 7:00 PM
If you have any additional questions, please contact Rachel Rodean at rachel@esca.org.
Can I ship materials in advance?
Yes, please fill out the Exhibitor Submission Form for more details.
Can I provide giveaways or promotional materials?
Yes! Giveaways and promotional materials are encouraged to attract attendees to your exhibit space.
How does the 30-second video in the break slides work?
To provide maximum visibility and impact for your brand, exhibitors may submit promotional content that will be displayed on screen during conference breaks throughout the event.
You may submit either:
- One slide (standard presentation aspect ratio, 16:9) to be included in the rotating break slideshow.
- One video up to 30 seconds that will be played during break periods.
Submission Deadline: Friday, June 12, 2026.
Use this Exhibitor Submission Form.
Who can I contact if I have additional questions about exhibiting?
For any additional questions about exhibiting, please contact Rachel Rodean at rachel@esca.org.
Can I add an exhibit booth after registering?
Yes! If you’ve already completed your registration but would now like to secure an exhibit booth, please reach out to Rachel Rodean at rachel@esca.org for assistance.