• Full Conference Registration – ESCA Member – Discounted rate for ESCA members. Includes full access to all conference sessions, meals, networking activities, and receptions. *Please note that registration for the golf tournament requires an additional fee.
• Full Conference Registration – Non-Member – Available to industry professionals who are not ESCA members. Includes full access to all conference sessions, meals, networking activities, and receptions at a higher registration rate. *Please note, registration for the golf tournament requires an additional fee.
• Guest Registration – Required for any guest over the age of 21 attending the conference events. Includes select meals, networking activities, and receptions.
• Child Registration – Required for attendees under the age of 21 attending the conference events. Includes select meals, networking activities, and receptions.
  *Please note that children under the age of 3 are complimentary

You can register up until the event begins, including on-site registration. However, on-site registration comes with a higher fee, and hotel availability may be limited. To secure the best experience, we strongly recommend registering at least 30 days prior to the event.

Full conference attendees are encouraged to invite guests or companions. To ensure their participation in daily activities, guests or companions must be registered and have a visible badge. 

Yes, all guests and children attending conference events must be registered and will receive a conference badge for access. 

Please go to the Registration page and pick the registration category, guest or child.

If you need assistance at any point, please reach out to events@esca.org.

To update your registration, please reach out to events@esca.org. 

We understand that sometimes things happen, and plans need to change.  Please let us know right away at events@esca.org.

All cancellations are subject to a $75 administrative fee, and approved refunds will be processed within 30 days after the event according to the following schedule:

• 75+ days before the event – Full refund
• 15-74 days before the event – 50% refund
• 0-14 days before the event – No refund

Enter your discount code on the checkout page during registration. The discount will automatically apply to the qualifying registrations or items included in your sponsorship.

Any additional registrations or items beyond what your sponsorship covers can be paid for by credit card at checkout.

Once you’ve identified a sponsorship opportunity that aligns with your interests, simply reach out to us at sponsor@esca.org to confirm your interest. Our team will provide you with a sponsorship agreement and outline the next steps, including payment instructions, deadlines, and any additional details. We’ll work closely with you to ensure your sponsorship experience is seamless and successful. 

• Check-in: 4:00 PM
• Check-out: 12:00 PM

You can cancel your reservation up to 7 days prior to the event without penalty.

Yes, the discounted rate is automatically applied when booking through the reservation link. If you are calling in your reservation, please make sure to say you are with the ESCA Summer Educational Conference to receive your rooming discount. 

Absolutely. While we encourage attendees to stay at the designated conference hotel for convenience and networking opportunities, you're welcome to book alternative accommodations—such as another hotel or an Airbnb—that better suit your preferences or budget.

The conference is located at the Fairmont Banff Springs Hotel. Conference attendees are welcome to drive or fly to the conference.

• • We’re excited to partner with Banff Airporter, our preferred travel partner, to make your journey from Calgary International Airport to Banff as smooth as possible.

ESCA Attendee Discount

• Enjoy Banff Airporter’s comfy, reliable shuttle service, which runs 11 times daily, so you can land and relax on your own schedule.
• 15% off shuttle service
• Promo Code: ESCALATE
• Valid for travel: June 23 – July 3, 2026

To book your shuttle:

1. 1. Head to Banff Airporter and click Book Now.
   2. Fill in your travel details.
   3. When you reach the final payment page, enter the promo code ESCALATE into the “Promo Code?” box, and your discount will be applied.

Booking note: Shuttles can fill up fast, so book at least a month in advance to guarantee availability.

• Overnight self-parking is available in a secured garage at $25 CAD per night/per vehicle.
• Valet charges are $37 CAD per night/per vehicle.

If you prefer to drive, all major rental car companies operate at Calgary International Airport, with additional options available in Banff.

On-site Rental at Fairmont Banff Springs:

• Hertz (403) 762-2027

Other Banff Locations:

• Avis Rent-A-Car (403) 762-3222
• Enterprise (403) 762-2688
• Budget Car & Truck Rental (403) 226-1550

There are over 300 parking spots available in the Fairmont Banff Springs Parkade at an hourly rate.

Park Entrance Pass Required

• Vehicles entering Banff National Park require a park pass
• Passes available online or at park gates.

Exhibitors gain direct access to industry leaders, dedicated show floor time each morning and during breaks, a 30-second video in the break slides, brand exposure through our website, digital materials, onsite signage, and listing on the exhibitor page. 

Please purchase your booth during the registration process un. Register here.

Included in the 8×10 booth package

• One (1) 6’ draped table
• Two (2) chairs
• Pipe and drape, back wall, and side rails
  Standard wifi
• Company name listed on event website
  Company logo included in pre-event messaging
• Opportunity to provide one (1) item for the attendee bag

See all the information on the Exhibitors page.

Move In: Sunday, June 28, 2026, 8:00 AM – 5:00 PM

Exhibit Hours:

• Monday, June 29: Morning & break periods

• Tuesday, June 30: Morning & break periods

• Wednesday, July 1: Morning & break periods
  (Exact exhibit hours will be shared closer to the event.)

Move out: Wednesday, July 1, 2026, 12:00 PM – 7:00 PM

If you have any additional questions, please contact Rachel Rodean at rachel@esca.org.

Yes, please fill out the Exhibitor Submission Form for more details.

Yes! Giveaways and promotional materials are encouraged to attract attendees to your exhibit space.

To provide maximum visibility and impact for your brand, exhibitors may submit promotional content that will be displayed on screen during conference breaks throughout the event.

You may submit either:

• One slide (standard presentation aspect ratio, 16:9) to be included in the rotating break slideshow.
• One video up to 30 seconds that will be played during break periods.

Submission Deadline: Friday, June 12, 2026.

Use this Exhibitor Submission Form.

For any additional questions about exhibiting, please contact Rachel Rodean at rachel@esca.org.

Yes! If you’ve already completed your registration but would now like to secure an exhibit booth, please reach out to Rachel Rodean at  rachel@esca.org for assistance.